Production Administrator

We are seeking a highly organized and detail-oriented Production Administrator to support the daily administrative and operational needs of our Prep Kitchen. This role works closely with the Corporate and Operations teams to coordinate purchasing, invoicing, equipment maintenance, deliveries, utilities, inspections, and inventory oversight.

The ideal candidate is proactive, reliable, and able to manage multiple priorities while maintaining accurate records and ensuring smooth day-to-day operations.

Responsibilities

• Prepare and maintain order sheets and assist with purchasing administration.
• Process, organize, and track invoices for all departments.
• Coordinate equipment leasing, maintenance, and repairs with vendors and service providers.
• Organize and monitor delivery schedules to ensure timely receipt and distribution of supplies and products.
• Oversee utility-related matters, including gas, electricity, and waste removal services.
• Coordinate and maintain documentation for Fire Department and NYC Department of Health inspections.
• Monitor inventory records and assist with inventory tracking and supply management.
• Communicate with vendors, service providers, and internal teams to resolve operational issues.
• Maintain accurate administrative records, files, and documentation.
• Provide general administrative support to the Corporate and Operations teams as needed.
• Help ensure the Prep Kitchen operates efficiently and complies with applicable health, safety, and operational requirements.

Qualifications & Skills

• Previous experience in administration, purchasing, operations, or a similar role preferred.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, particularly Excel, and general administrative systems.
• Ability to manage multiple tasks, meet deadlines, and prioritize effectively.
• Strong communication and follow-up skills.
• Ability to work independently and collaboratively with different departments.
• Experience coordinating vendors, invoices, deliveries, or facility maintenance is a plus.
• Valid NYC Food Protection Certificate required 

The Dinex Group LLC is an equal opportunity employer. The Dinex Group LLC does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex, gender (including sexual harassment), marital status, sexual orientation, physical or mental disability, military status or unfavorable discharge from military service, or any other characteristic protected by law.