Event Coordinator

The Dinex Group—Chef Daniel Boulud’s internationally acclaimed restaurant group—is proud to present Le Jardin sur Madison, a one-of-a-kind 6,200-square-foot event space located on the building’s 28th floor. Accessible by day to One Madison tenants for meetings, coffee, and a serene place to work or recharge, Le Jardin sur Madison offers an elegant setting for private parties and a variety of events. With its unique blend of luxury and tranquility, Le Jardin sur Madison is a distinctive venue for memorable gatherings in the heart of the city.

Le Jardin sur Madison is looking for an Event Coordinator to join the team!

Essential Duties & Responsibilities:

Event Planning & Client Relations

• Support event leaders and at times serve as the primary point of contact for clients from initial inquiry through event completion.
• Conduct venue tours and assist clients in selecting event packages, menus, and service options.
• Assist with preparing event proposals, contracts, banquet event orders (BEOs), and related documentation.
• Assist with coordinating all event logistics including timelines, room setups, audiovisual requirements, décor, entertainment, and vendor needs.
• Maintain consistent communication with clients to ensure expectations are met and exceeded.

Event Execution

• Aid in on-site event operations and act as the client liaison during events.
• Ensure all event details are communicated effectively to culinary, service, and management teams.
• Take part in conducting pre-event meetings and walkthroughs with internal departments.
• Monitor event timelines and troubleshoot issues in a professional and timely manner.
• Ensure all events are executed according to company standards and client expectations.

Operations & Administrative Responsibilities

• Maintain accurate event records, contracts, invoices, and client correspondence.
• Coordinate with vendors, suppliers, and third-party partners as needed.
• Track deposits, payments, and event-related billing information.
• Assist with forecasting event revenue and achieving sales goals.
• Support marketing initiatives, venue showcases, networking events, and promotional activities.

Team Collaboration

• Work closely with events team, restaurant management, chefs, banquet staff, and external partners to ensure seamless event execution.
• Foster a positive and collaborative working environment.
• Uphold the venue's commitment to luxury hospitality and guest satisfaction.

Qualifications

• Minimum 2 years of event coordination, catering, private dining, or hospitality experience.
• Experience in a fine dining, luxury hospitality, hotel, catering, or upscale event environment preferred.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple events and priorities simultaneously.
• Proficiency with Microsoft Office Suite and event management software.
• Flexible schedule with the ability to work evenings, weekends, and holidays as business demands require.

Knowledge, Skills & Abilities

• Exceptional guest service and relationship-building skills.
• Strong problem-solving abilities and ability to remain calm under pressure.
• Professional appearance and demeanor.
• Ability to work independently and as part of a team.
• Understanding of food, beverage, wine, and fine dining service standards.

Physical Requirements

• Ability to stand and walk for extended periods.
• Ability to lift and carry up to 25 pounds occasionally.
• Ability to move throughout the venue during event setup, execution, and breakdown.