remote Administrative Assistant

La Petite Maison Miami is located in the Brickell neighborhood section of Greater Downtown Miami, offering French and Mediterranean cuisine inspired by the finest ingredients of the French and wider Mediterranean Riviera as part of La Petite Maison Restaurants.

Position Summary

The Administrative Assistant Remotely provides day-to-day clerical and organizational support to keep the business running smoothly. This role manages correspondence, scheduling, record-keeping, and office communication, serving as a central point of contact for staff, guests, and vendors. Working in a fast-paced hospitality environment, the Administrative Assistant handles a high volume of tasks with accuracy, discretion, and a professional, service-minded attitude.

What You'll Do

• Answer and direct phone calls, emails, and other correspondence; greet and assist guests, vendors, and staff in a professional manner
• Maintain calendars, schedule meetings and appointments, and coordinate daily office operations
• Perform data entry and maintain accurate records, files, and databases (both digital and paper)
• Prepare, format, and distribute documents, reports, spreadsheets, and presentations
• Process invoices, expense reports, and basic bookkeeping tasks such as accounts payable/receivable (if applicable)
• Assist with payroll, scheduling, and onboarding paperwork in coordination with management and HR (if applicable)
• Order and manage office supplies and inventory; track and reconcile deliveries from vendors
• Support event coordination, reservations, and guest communication as needed (if applicable)
• Maintain confidentiality of sensitive business, financial, and personnel information
• Provide general support to managers and ownership, and complete other administrative tasks as assigned

What We're Looking For

Required

• Proficiency with Microsoft Office (Word, Excel, Outlook) and general office software
• Strong written and verbal communication skills and a professional, service-oriented demeanor
• Excellent organizational skills and the ability to multitask and prioritize in a fast-paced environment
• Strong attention to detail and accuracy in data entry and record-keeping
• Ability to handle confidential information with discretion
• Reliability, punctuality, and the ability to work independently with minimal supervision

Preferred

• Associate's or Bachelor's degree, or equivalent administrative experience
• Experience with [accounting, payroll, scheduling, or POS software — e.g., QuickBooks]

Physical Demands and Work Environment

• Ability to sit and work at a desk/computer for extended periods
• Ability to lift, carry, push, or pull up to [25] lbs
• Frequent use of a computer, phone, and standard office equipment, including repetitive hand/wrist motion
• Working in an office or restaurant environment with exposure to [noise, foot traffic, and periodic interruptions]
• Ability to work [X]-hour shifts, which may include [evenings, weekends, or event days]

What We Offer

• [Health, dental, and vision insurance]
• [Paid time off / paid sick time]
• [Employee assistance program]
• [Dining discounts at affiliated restaurants]
• [Referral bonus program]
• [Opportunities for career advancement and professional growth]