Executive Assistant

Role Description

We are looking for a reliable, hardworking, and resourceful assistant to support our founder across his schedule, his home and our development lab in Miami. We are looking for someone with a “can do” attitude. No two days look the same. One day you might restock the lab and run errands across Miami; the next, you might rebook a trip on short notice, sort out the founder’s week, or meet a contractor at the house.

If you like being the person who makes things happen, take pride in getting the details right, and are happy to help with whatever comes up, this role is for you.

Responsibilities

• Run errands, shop for groceries, and keep household supplies stocked
• Coordinate household logistics, deliveries, and vendor access
• Track, order, and restock lab ingredients, materials, and supplies
• Keep lab inventory and documentation accurate and up to date
• Keep the lab clean, organized, and ready for development work
• Plan travel and make reservations
• Manage the founder’s calendar and scheduling, and look for ways to make his time go further
• Take requests from start to finish and follow through without reminders

Qualifications

• Experience supporting a busy executive, founder, or household, or a track record at school or work that shows you are dependable and hungry to learn
• Reliable, punctual, and trustworthy with personal and business information
• Highly organized and detail oriented, with excellent follow-through
• Good judgment about when to handle something and when to ask
• Comfortable with Google Workspace, calendars, spreadsheets, and simple inventory tracking
• Flexible and positive, with a willingness to help with whatever comes up
• Based in Miami and able to work mostly in person

Preferred

• Experience in a private household, family office, or for a high-profile principal
• Experience in a kitchen, lab, or food business
• Students and recent graduates in hospitality, culinary, or business programs are encouraged to apply

Schedule

Full-time, 40 hours a week, with flexible hours. Mostly in person in Miami.