Human Resources Coordinator

The Legacy

Original Joe’s has been a San Francisco institution since 1937. With six high-volume locations and continued growth, we are committed to exceptional hospitality, operational excellence, and creating a workplace where employees feel valued and supported.

Behind every successful restaurant is a dedicated team, supported by effective Human Resources practices that promote consistency, accountability, and compliance.

We are seeking an experienced, self-motivated Human Resources Coordinator who thrives in a fast-paced hospitality environment and can independently oversee HR administrative operations across our restaurant portfolio.

The Role

The Human Resources Coordinator is responsible for independently coordinating, managing, and improving Human Resources administrative processes across multiple restaurant locations.

Reporting to the Director of Human Resources, this position serves as a primary resource for restaurant management regarding onboarding, employee documentation, HR systems, compliance tracking, and established HR procedures.

The ideal candidate demonstrates strong judgment, initiative, confidentiality, and the ability to identify and resolve administrative challenges independently while recognizing when matters require escalation to HR leadership.

This position requires a proactive approach to HR operations, ensuring that processes are efficient, consistently implemented, and aligned with Company standards and applicable employment laws.

The Ideal Candidate

Independent & Accountable

You take ownership of your responsibilities, establish priorities, manage deadlines, and follow through without requiring constant supervision.

Compliance-Focused

You understand the importance of California employment requirements and proactively identify gaps in documentation, procedures, and administrative compliance.

Solutions-Oriented

You identify opportunities to improve processes, recommend practical solutions, and implement approved improvements that strengthen HR operations.

Professional & Approachable

You communicate effectively with employees and managers, maintain confidentiality, and provide consistent guidance on established HR procedures.

Organized & Detail-Oriented

You are comfortable managing HR processes across multiple locations while maintaining accuracy, consistency, and accountability.

Key Responsibilities

HR Operations & Administrative Oversight

• Independently coordinate and oversee daily HR administrative operations across multiple restaurant locations.
• Establish priorities and manage administrative workflows to ensure timely completion of HR processes.
• Serve as a primary resource for restaurant management regarding established HR policies, procedures, and documentation requirements.
• Evaluate administrative processes and recommend improvements to strengthen efficiency and compliance.
• Monitor completion of HR requirements and proactively address outstanding administrative matters.
• Exercise independent judgment in resolving routine HR operational issues within established Company policies.
• Develop and maintain tracking systems, administrative procedures, and reporting tools.
• Provide regular updates to the Director of Human Resources regarding compliance trends, operational challenges, and recommended improvements.

Employee Onboarding & New Hire Administration

• Independently manage and coordinate employee onboarding processes across restaurant locations.
• Prepare and distribute new hire documentation, employment agreements, required notices, and onboarding materials.
• Ensure timely completion of required onboarding documentation.
• Coordinate Form I-9 completion and employment eligibility verification.
• Maintain and verify employee information in Paychex Flex and designated HR systems.
• Partner with restaurant management to resolve onboarding deficiencies and improve process consistency.
• Identify recurring onboarding challenges and recommend corrective processes.
• Maintain accurate and confidential employee personnel records.

Employee Separations & Employment Changes

• Independently coordinate administrative processing of approved employee separations.
• Prepare separation documents in accordance with established Company procedures and HR Director guidance.
• Coordinate timely communication with Payroll and Benefits regarding final pay and benefit administration.
• Monitor separation processing deadlines and required documentation.
• Oversee administrative processing of employee transfers, promotions, status changes, and other approved employment updates.
• Identify documentation discrepancies and resolve administrative issues or escalate matters as appropriate.
• Maintain accurate and confidential separation records.

HR Compliance & Risk Prevention

• Independently monitor administrative compliance requirements across restaurant locations.
• Conduct periodic personnel file and documentation audits.
• Track completion of required employee training, certifications, and policy acknowledgments.
• Identify administrative compliance gaps and recommend corrective action to HR leadership.
• Coordinate implementation of approved compliance improvements.
• Monitor required employment notices and workplace posting requirements.
• Maintain organized documentation supporting HR compliance reviews.
• Assist in developing standardized administrative procedures that reduce compliance exposure.

HR Systems & Process Improvement

• Manage the accuracy and integrity of employee information maintained in designated HR systems.
• Evaluate existing administrative workflows and identify opportunities for automation and process improvement.
• Develop and maintain electronic tracking tools, reporting systems, and administrative checklists.
• Coordinate implementation of approved HR technology improvements.
• Prepare and analyze routine HR administrative reports, including employee headcount, onboarding completion, separations, and outstanding compliance requirements.
• Recommend improvements to recordkeeping, documentation, and reporting procedures.
• Train restaurant management on updated HR administrative systems and processes.

Policy Administration & Management Support

• Coordinate implementation and distribution of approved HR policy updates.
• Provide management with guidance on established administrative procedures and documentation standards.
• Identify recurring procedural concerns and recommend additional management training.
• Coordinate collection and maintenance of employee acknowledgments.
• Prepare routine HR communications and administrative materials.
• Support the Director of Human Resources with departmental initiatives and special projects.

Employee Relations Administrative Support

• Maintain confidential employee relations documentation as directed by the HR Director.
• Coordinate administrative follow-up related to approved disciplinary documentation.
• Organize records supporting employee relations reviews and investigations.
• Refer employee complaints, harassment concerns, leave requests, disability matters, and accommodation requests to the Director of Human Resources.
• Maintain appropriate confidentiality and professional boundaries.
• Support timely communication between HR leadership and restaurant management.

Qualifications

• Minimum 3–5 years of progressive Human Resources experience, preferably in restaurant, hospitality, or multi-location operations.
• Demonstrated ability to independently manage HR administrative processes and priorities.
• Working knowledge of California employment laws, HR compliance requirements, and personnel administration.
• Experience with HRIS platforms, preferably Paychex Flex.
• Strong proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience developing administrative processes, tracking systems, and operational improvements.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Ability to work independently with minimal supervision while maintaining effective communication with HR leadership.
• Bilingual English/Spanish preferred.

Physical & Schedule Requirements

• Ability to work in an office setting
• Ability to sit, stand, walk, and use a computer for extended periods.
• Ability to manage multiple priorities and meet operational deadlines

Reasonable accommodations will be provided in accordance with applicable law.

Compensation & Benefit

The position is proposed to be classified as exempt under applicable California wage and hour laws, subject to confirmation that the actual duties and compensation meet all applicable exemption requirements.

Eligibility and benefits are subject to applicable plan documents and Company policies.

Why Join Original Joe’s?

At Original Joe’s, we believe that supporting our employees begins with strong Human Resources practices.

As our Human Resources Coordinator, you will have the opportunity to take ownership of important HR operations, work directly with restaurant leadership, and contribute to the development of efficient and consistent processes across a growing restaurant group.

We value professionals who are resourceful, dependable, collaborative, and committed to creating a positive employee experience.

Equal Employment Opportunity

Original Joe’s is an equal opportunity employer committed to providing a workplace free from discrimination, harassment, and retaliation in accordance with applicable federal, California, and local laws.

Employment Disclaimer

Employment with Original Joe’s is at-will. This job posting does not constitute an employment contract or guarantee of continued employment. Duties and responsibilities may be modified based on business needs.