Required Years of Experience
3 years
Job Details
Office Manager should possess proven prior experience in office administration, human resources and accounting. Strong organizational, financial management and administrative skills are mandatory.
Our fast-paced hospitality and event production environment requires sharp, professional, presentable and well-spoken individuals who can effectively manage daily office operations while maintaining the highest standards of professionalism, accuracy and confidentiality.
Our company specializes in creative and elaborate celebrations, high-end events and hospitality services for distinguished private clients and corporations around the world. The ideal candidate should be detail-oriented, highly organized and capable of managing multiple responsibilities while supporting executive leadership and ensuring smooth business operations.
Working with us, you will become an integral part of our management team, overseeing office administration, employee relations, financial records and daily operational activities. This position requires strong leadership, independent decision-making and the ability to work efficiently under pressure.
Experience:Office Management or Administrative Management, 2 years (Requested)
Human Resources and Accounting Experience, 2 years (Requested)
A degree in Business Administration, Human Resources, Accounting, Finance or a related field (Requested)
Responsibilities:-
Oversee and manage daily office operations to ensure an organized, professional and efficient working environment.
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Manage human resources functions, including recruitment, interviewing, onboarding, employee documentation and personnel records.
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Coordinate employee schedules, attendance, time-off requests and payroll-related activities.
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Maintain accurate financial records, including accounts payable, accounts receivable, invoices, expenses and payment tracking.
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Assist with bookkeeping, bank reconciliations, financial reporting and preparation of accounting documents.
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Work closely with company executives to support administrative, operational and financial activities.
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Maintain employee files, company records, vendor agreements and other confidential business documents.
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Assist in developing and implementing company policies, HR procedures and administrative guidelines.
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Coordinate with external accountants, payroll providers, vendors and other business partners.
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Monitor office expenses, manage purchasing activities and assist with budget preparation and cost control.
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Support the recruitment process by posting job openings, reviewing applications, coordinating interviews and communicating with candidates.
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Ensure proper documentation and organization of employee information, financial transactions and company correspondence.
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Manage office supplies, equipment, service providers and general administrative requirements.
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Prepare reports, spreadsheets, presentations and other documentation as requested by management.
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Assist in maintaining compliance with applicable employment regulations, company policies and financial procedures.
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Participate in management meetings, assist with operational improvements and perform other tasks as assigned.
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Minimum 2 years of experience in office administration, management or a similar professional environment.
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Working knowledge of human resources functions, including hiring, onboarding, employee relations and personnel administration.
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Strong understanding of basic accounting principles, bookkeeping, invoicing, payroll and financial recordkeeping.
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Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
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Experience with QuickBooks or similar accounting software is a strong plus.
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Excellent organizational and multitasking skills with the ability to manage several responsibilities simultaneously.
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Strong analytical skills with exceptional attention to detail and accuracy.
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Ability to handle confidential employee, financial and company information with professionalism and discretion.
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Excellent written and verbal communication skills.
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Ability to work independently, take initiative and effectively prioritize daily responsibilities.
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Strong leadership and problem-solving skills with the ability to support and coordinate office staff.
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Demonstrated excellence in recordkeeping, document management, proofreading and administrative follow-through.
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Ability to communicate professionally with executives, employees, clients, vendors and external business partners.
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Ability to stay calm under pressure and adapt to changing priorities in a fast-paced hospitality environment.
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Strong time management skills and the ability to meet deadlines.
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Experience in the hospitality, catering or event production industry is a plus.
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Ability to be a true team player while maintaining accountability for assigned responsibilities.
Full-time
Benefits:-
Health insurance
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Paid time off
Compensation Details
Compensation: Weekly ($1,050.00 - $1,150.00)
Benefits & Perks: Health Insurance, Dental Insurance, Paid Time Off, 401k, Potential Bonuses, Travel Expenses
Required Skills
Ability to Manage Multiple Responsibilities
Experience in Recruitment and Interviewing
Knowledge of Employee Documentation and Personnel Records
Experience With Payroll Related Activities
Ability to Assist With Bookkeeping and Financial Reporting
Experience in Developing and Implementing Company Policies
Ability to Coordinate With External Partners
Experience in Budget Preparation and Cost Control
Read more
Special Events Company
FiDi Hospitality is a full-service Event Management, Venue Management & Hospitality agency that specializes in creating a signature experience for our clients.
With over 30 years of experience in the hospitality industry, we possess the knowledge and resources required to help you effectively manage and market your venue. By providing our partners with a comprehensive management and marketing plan, we are able to achieve an increase in revenue while simultaneously decreasing the cost of doing business.
