food and beverage coordinator

We are seeking an experienced, well groomed, polished, Food & Beverage Coordinator / Executive Butler to lead hospitality, private dining, and executive food and beverage services at our New York headquarters. This individual will serve as a trusted hospitality professional supporting the Director of Guest Services.  

The successful candidate will combine traditional white-glove service standards with the responsiveness and professionalism required in a fast-paced corporate environment. This role is responsible for delivering exceptional dining experiences, maintaining executive hospitality spaces to the highest standards, and ensuring flawless execution of hosting: board meetings, executive events, and client engagements for senior executives, distinguished clients, and international guests.

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Key Responsibilities

Executive Dining & Beverage Service

• Provide impeccable, discreet dining and beverage service for senior executives, Board meetings, executive receptions, private client lunches, and formal dinners.

• Coordinate closely with the Director of Guest Services, Facilities, catering partners, and event stakeholders to deliver customized menus and hospitality experiences.

• Curate and execute beverage service, including proper storage, inventory management, presentation, and serving protocols.

• Ensure Executive Dining Rooms, Boardrooms, conference spaces, and executive pantries are maintained in a constant state of readiness.

• Anticipate executive preferences and proactively deliver personalized service with minimal direction.

Executive Hospitality & Guest Experience

• Deliver exceptional white-glove hospitality for executives, board members, dignitaries, high-profile clients, and domestic & international guests.

• Prepare meeting and dining environments to established standards, including room setup, table presentation, amenities, and service timing.

• Serve as a key ambassador of the organization's commitment to excellence, professionalism, and attention to detail.

• Maintain absolute discretion, confidentiality, and professionalism when interacting with executives, clients, and sensitive business matters.

• Support executive events and special engagements, ensuring a seamless guest experience from arrival through departure.

Operations & Stewardship

• Manage inventories, tableware, linens, glassware, and premium hospitality supplies.

• Preserve and maintain all service assets to established hospitality standards.

• Coordinate with vendors and suppliers to procure specialty food and beverage items, pantry provisions, and hospitality amenities.

• Monitor service areas, equipment, and presentation standards to ensure consistently exceptional experience.

• Maintain compliance with all food safety, sanitation, and NYC Department of Health regulations.

Event & Meeting Support

• Support Daily Meetings, Board meetings, executive leadership sessions, investor meetings, and special corporate events.

• Coordinate service logistics to ensure efficient execution with minimal disruption to business activities.

• Provide flexible, hands-on support for high-priority meetings and events, including after-hours functions when required.

• Partner with Facilities, Corporate Services, and Executive Office teams to deliver a seamless hospitality program.

Qualifications

Experience

• Minimum of 2-5 years of experience in private service, executive hospitality, luxury hotel operations, private club service, corporate dining, or a comparable high-touch environment.

• Proven experience serving senior executives, board members, VIP clients, or high-net-worth individuals.

Knowledge & Skills

• Strong knowledge of formal dining etiquette, luxury hospitality standards, wine and spirits service, and international service protocols.

• Exceptional attention to detail with a commitment to service excellence.

• Strong organizational skills and the ability to manage multiple priorities in a dynamic environment.

• Ability to anticipate needs, exercise sound judgment, and maintain composure under pressure.

• Excellent communication and interpersonal skills with a professional and polished presence.

Professional Attributes

• Unwavering discretion and commitment to confidentiality.

• Service-oriented mindset with a proactive and solutions-focused approach.

• Reliable, adaptable, and capable of working independently with limited supervision.

• Strong emotional intelligence and executive presence.

Certifications (Preferred)

·       WSET Level 2 or higher, or comparable wine and beverage certification (beginner – intermediate Wine Certification.

• ServSafe Food Handler or equivalent food safety certification

• Butler or hospitality service certification from a recognized institution is a plus.

Physical Requirements & Work Schedule

• Full-time, on-site position based in New York City.

• Ability to stand and walk for extended periods and perform hospitality service functions throughout the workday.

• Ability to lift and carry service trays, cases, supplies, and equipment up to 30 pounds.

• Flexibility to support occasional early morning, evening, or after-hours executive functions, Board meetings, and special events.