Required Years of Experience
2 years
Job Details
- Bachelor’s degree or diploma in Human Resources, Business Administration, or related field preferred.
- Minimum two years’ experience in an HR or administrative support role.
- Basic knowledge of labor laws and HR procedures.
- Experience with employee documentation and records management.
- Familiarity with HR systems and basic payroll coordination preferred.
- Ability to work flexible schedules when operationally required.
- Strong organizational and administrative skills.
- Good communication and interpersonal ability.
- Ability to handle confidential information professionally.
- Attention to detail and accuracy in documentation.
- Ability to support a multicultural workforce.
- Problem-solving and conflict-handling ability.
- Time management and prioritization skills.
- Basic computer and HR systems proficiency.
- Professional conduct and integrity.
- Team-oriented mindset.
- Ensure accurate and timely HR documentation.
- Support smooth onboarding, offboarding and employee administration.
- Maintain organized employee records and compliance.
- Assist in staff welfare and communication.
- Support daily HR operational needs.
- Promote a professional and positive workplace environment.
- Support the HR Manager in planning and executing all pre-opening HR activities in line with opening timelines and brand standards.
- Support high-volume recruitment for all operational and management roles, including posting jobs, reviewing applications, and scheduling interviews for the HR Manager and department heads.
- Track candidates, offers, and hiring progress against the pre-opening staffing plan and provide regular status updates to the HR Manager.
- Prepare offer letters, employment documents, and new hire packets using approved templates.
- Assist new hires with completing all onboarding paperwork and required documentation before their first day.
- Coordinate post-offer pre-employment checks in compliance with New York State and New York City law.
- Set up and maintain employee files, the HR system, and record-keeping processes for all new hires.
- Coordinate and facilitate pre-opening orientation and policy training for new employees, in partnership with the HR Manager.
- Schedule orientation sessions, prepare materials, track attendance, and collect signed policy acknowledgments from every employee.
- Support payroll setup and benefits enrollment by collecting and verifying new hire information.
- Coordinate first-day logistics for new hires, including uniforms, schedules, and employee handbook distribution.
- Provide HR support during training, soft openings, and opening events, including onboarding late hires and answering employee questions.
General Duties, Tasks, and Responsibilities
- Coordinate employee onboarding, offboarding and documentation processes.
- Maintain employee records and HR files accurately.
- Assist with attendance tracking and HR reporting.
- Support payroll coordination and documentation when required.
- Prepare employment letters, contracts, and HR forms.
- Assist with recruitment scheduling and candidate coordination.
- Support staff welfare and employee relations.
- Communicate HR policies and procedures to employees.
- Maintain confidentiality of employee information.
- Respond to employee HR inquiries professionally.
- Support compliance with labor laws and company policies.
- Maintain HR logs, reports, and documentation systems.
- Coordinate with department managers on staffing matters.
- Champion employee engagement initiatives.
- Maintain professional conduct and workplace ethics.
Compensation Details
Compensation: Hourly ($30.00 - $35.00)
Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Commuter Benefits
Required Skills
Ability to Work Under Pressure
Adaptability to Changing Environments
Strong Attention to Detail
Effective multitasking skills
Ability to Build Relationships With Employees
Knowledge of Recruitment Processes
Understanding of Employee Engagement Strategies
Capacity for Training and Development Support
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