Event Sales Admin – Part-Time

Role: Event Sales Admin (PT)

Position Type: Part-Time/Hourly

Location: In-Person

William Penn Inn

1017 DeKalb Pike, Gwynedd, PA 19436

Phone: (215) 699-9272

About Us

Established in 1714 and family-owned and operated by the Friedrich family since 1981, The William Penn Inn is Pennsylvania's oldest continuously operating inn. Renowned for award-winning fine dining, pristine event spaces, and celebrated chefs, we combine centuries of rich history with a forward-thinking vision for growth. Beyond our highly regarded fine dining country-continental restaurant, we offer many distinct banquet rooms and have served as a premier wedding venue in the area for decades. Delivering unforgettable daytime and evening events Tuesday through Sunday with extensive custom menus, we take deep pride in maintaining our reputation for excellence while actively expanding our business and brand presence.

Position Overview

If you are organized, personable, and eager to build a career in hospitality, this is a unique opportunity to grow with us. We are looking for a Part-Time Event Sales Admin who is ready to learn our department from the ground up. You will start by mastering the essential administrative and operational details that keep our banquet team running smoothly. For the right person, this position offers a clear path to step into bigger responsibilities: speaking directly with clients, leading prospective hosts on tours across our versatile event spaces, assisting with our social media presence, and taking on full-scale event sales.

Core Responsibilities

Client Engagement & Sales Support: Field inquiries regarding availability, package options, and custom menus; lead prospective hosts on venue tours across our versatile event spaces; and follow up on guest counts, menu choices, and event specifics.

Event Logistics & Administrative Operations: Maintain precise, confidential event files; assemble function packages; print and prepare menus for both our fine dining and banquet functions; and route weekly forecasts and event updates to key operational departments.

Cross-Department Collaboration: Serve as a central communication link between clients, kitchen leadership, and banquet staff to ensure flawless execution for both daytime and evening events, Tuesday through Sunday.

Schedule & Availability

• Operational Schedule: Banquet events run Tuesday through Sunday (daytime and evening events). Closed on Mondays.
• Position Hours: Part-time schedule during primary banquet office hours.

Qualifications

• Experience: Background in hospitality, fine dining, events, administrative support, or customer service preferred.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook). Hands-on experience with Caterease and Resy is a strong plus.
• Attributes: Sharp attention to detail, strong verbal and written communication, a polished professional demeanor, and a drive to learn and grow within the hospitality industry.

How to Apply:

We offer several easy ways to apply (please mention where you saw this job listing when applying):

• Apply Through this Ad or Online: Submit your application directly through our ADP Career Portal https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=6fdcdc4e-79d5-495d-8511-1f4c3b79e775&ccId=19000101_000001&lang=en_US

• Via Email: Email your cover letter and resume to [email protected] (Subject Line: Application for Event Sales Administrator – Part-Time | Attention: Tiffany Schillow)

• In Person: Visit us on-site to fill out an application and hand in your cover letter and resume

William Penn Inn

1017 DeKalb Pike, Gwynedd, PA 19436

Phone: (215) 699-9272

Equal Opportunity Employer: The William Penn Inn provides equal employment opportunities to all team members and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.