Executive Administrative Assistant

About the Opportunity

Looking to take your hospitality experience in a new direction?

We are seeking a highly organized, proactive, and service-oriented individual to join our team in the aviation industry. This is a great opportunity for someone with a hospitality background who is interested in transitioning into a corporate environment.

Reporting to the Executive Assistant, this role supports the CEO and leadership team with a mix of hospitality, administrative, and hands-on responsibilities. 

Key Responsibilities

Hospitality & Dining

• Manage restaurant reservations and coordinate executive and client dinners.

• Arrange catering and coordinate, set up, serve, and clean up lunches.

• Prepare meeting rooms and guest areas, ensuring a welcoming environment.

• Maintain refreshments and hospitality supplies.

Administrative & Travel Support

• Assist the Executive Assistant with scheduling, meetings, projects, and daily requests.

• Coordinate flights, hotels, ground transportation, and travel itineraries.

• Maintain spreadsheets, records, contacts, and confirmations.

• Communicate with vendors and coordinate logistics.

Executive & Hands-On Support

• Manage executive and employee gifts, including purchasing, packaging, and shipping.

• Handle local errands, pickups, returns, and appointments.

• Assist with event setup, organizing and carrying supplies, and other hands-on tasks.

Who You Are

• At least 2 years of experience in hospitality, guest services, administration, or a related field.

• Experience as a reservationist, server, maître d', concierge, or in catering or event coordination is a plus.

• Highly organized, detail-oriented, and comfortable multitasking.

• Proactive, resourceful, discreet, and professional.

• Flexible, hands-on, and happy to assist wherever needed.

• Comfortable using email, calendars, spreadsheets, and basic office technology.

We value a strong hospitality mindset and a willingness to learn.

Who we are

SETNA is a global leader in aircraft and engine leasing, component stocking, and MRO services. Specializing in airframe and engine teardowns, large-scale inventory acquisitions, and daily trading, we keep high-demand materials In Stock, Ready to Go™. With warehouses in Arizona, Chicago, London, and Miami and sales and trading teams in 15 countries, SETNA manages inventory and customer needs worldwide.

Benefits include:

· Comprehensive medical, dental, and vision coverage

· 401(k)

· Paid time off and holidays

· Professional development opportunities

· On-site gym

The duties and responsibilities listed above are not intended to be an exhaustive list of all duties and may be subject to change at any time, with or without notice.

We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees.  We value the unique backgrounds, experiences, and perspectives of our employees and believe that it strengthens our organization and drives innovation.