Joanna U. Engstrom

Meeting Planner

Location 15h@2xWashington D.C. Metro Area

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Summary

Dedicated, results-driven event planner with an acute expertise in planning, marketing, venue selection, catering, production, entertainment, transportation, lodging, and conference services. Highly developed written and verbal communication, project and time management, vendor negotiation, and staff management skills. Talented in marketing and pub... Read more

Dedicated, results-driven event planner with an acute expertise in planning, marketing, venue selection, catering, production, entertainment, transportation, lodging, and conference services. Highly developed written and verbal communication, project and time management, vendor negotiation, and staff management skills. Talented in marketing and public relations, working closely with media reps to coordinate press coverage during events. Able to conceive and execute an event and off-site function from concept to completion. Adept in building long lasting relationships and partnerships. Demonstrated management skills that enhance productivity and drive sustained organizational performance.

Work Experience
  • Meeting Planner

    American Fuel and Petroleum Manufacturers, Washington DC
    Jan. 2016 to Present (1 year and 8 months)

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    Role & Tasks:

    Developed a meeting manual; worked on the hotel specs for affiliates and vendors for the annual meeting and ad hoc meetings; was responsible for booking hotel and meeting space for committees meeting in Texas on monthly basis; decided on menu selection and budgeting for committees and affiliates for annual meeting; coordinated exhibits and vendors for off site conferences.

  • Meeting Planner

    American Association for Clinical Chemistry
    Jan. 2015 to Dec. 2016 (1 year and 11 months)

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    Role & Tasks:

    Developed and managed annual conference with attendees of 20 000; responsible for all travel, hotel logistics and contracts, menu selections and budgeting; maintained smaller meetings and served as the main contact for all in house events; was responsible for booking hotels, both domestic and international, for ad hoc meetings, Board of Directors retreats, conferences and meetings; stayed within budget and developed ways to streamline registration process for the annual meeting; managed all VIP receptions and served as media contact for the annual meeting.

  • Sales and Events Manager

    Landry's Corporation
    Jan. 2014 to Jan. 2015 (12 months)

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    Role & Tasks:

    Driving and increasing sales; developed a marketing strategy and event planning manual; specializes in Pharmaceutical, medical, not-for-profit, and government meeting needs and specifications; excels in hotel contract negotiations, event and menu design, managing staff and running various events from beginning to end; budget and expense tracking; logistics and post event evaluation experience; CVent, SalesForce and Delphi software proficient. 2014 Events Award Winner - Landry's Inc.

  • Consulting Event Planner

    Self-Employed
    Jan. 2011 to Jan. 2014 (3 years)

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    Role & Tasks:

    Marketing, developing, coordinating and managing events as an independent consultant; SWOT analysis experience. Worked closely with restaurants, hotels, City Concierge, charity organizations and professional associations.

  • Events Coordinator/Events Manager

    Center for Biosecurity
    Jan. 2006 to Jan. 2012 (5 years and 12 months)

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    Role & Tasks:

    Managed all planning, negotiating, budgeting, catering and logistics for Center events, ranging from small and intimate working groups to larger 250+ attendee, multi-day conferences. Coordinated work of vendors hired for conference webcasts and other events-related projects. Supervised and directed the work of administrative and event support staff and sub-contractors. Negotiated contracts with hotels, vendors, and suppliers and developed individual budgets for each event. Researched costs, prepared estimates, and assisted with budget preparation and expense tracking. Coordinated and managed pre-event and on-site registration using web-based CVent system.

  • Conference Coordinator

    American Psychological Association
    Jan. 1996 to Jan. 2006 (10 years)

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    Role & Tasks:

    Planned, coordinated, and managed Occupational Stress and Workplace Wellness and Women's Health conferences and related activities in U.S. and abroad. Worked with hotel and other facility representatives on scheduling conferences, events, menus, and other aspects. Negotiated pricing for facilities, catering, and entertainment. Developed and maintained timelines for conference planning. Communicated with federal and state agencies and professional associations/organizations involved in the conferences. Managed interns and other support staff.

Skills

Customer service

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