Jennifer Barlettani

Business Administrator, Office Operations Manager & Executive Assistant to Managing Director/Partner

Location 15h@2xChicago, IL

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Work Experience
  • Business Administrator, Office Operations Manager & Executive Assistant to Managing Director/Partner

    Temple Rock Productions
    Oct. 2015 to Present (1 year)

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    Role & Tasks:

    Temple Rock is a results-driven experiential events production and technology company with the ability to scale and adapt to what you need to do: announce new company plans, excite the sales force, stand out from a crowded trade show floor, or launch a new product. We are marketing collaborators and doers – clients consider us “the office down the hall,” another department or extension of your business. That’s how we do business – responsive, flexible, resourceful, budget conscious, and detail oriented.

    Responsible for (but not limited to) the following:
    o Company wide administrative and operational management
    o Executive Assistant to Managing Director/Partner
    o Project management
    o Meeting coordination
    o Calendar management
    o Lead/Organize weekly corporate meetings; Relay meeting minutes to remote staff
    o Author/Modify corporate policies, procedures, documents and forms
    o Assist Director of Finance/HR
    o HR Generalist (recruitment assistance, screenings, interview liaison, etc.)
    o Improve processes within standard operating procedures
    o Assist with event/show logistics when necessary - trade shows, meetings, launches, & campaigns
    o Ensure corporate, project and proposal related artifacts are properly filed on corporate server
    o Assign job codes to new business projects
    o Author new business marketing proposals and project budgets
    o Coordinate and manage corporate travel, as needed
    o Liaise within organization to ensure effective communication is met for company
    o Coordinate and maintain all administrative and property related vendors, repairs, retailers
    o Manage internal office supplies, kitchen replenishment, swag orders
    o Coordinate internal company events including dinners, office lunches and parties
    o Manage holiday gifts (staff and client) as well as holiday card coordination and distribution

  • Event Manager

    Macy's Marketing
    Nov. 2014 to Aug. 2015 (9 months)

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    Role & Tasks:

    Provided comprehensive event planning services and project management for a variety of company sponsored public and private/RSVP events, incentive programs, and product launches for attendees ranging from 25-300. Executed approximately 1-3 large-scale events per month throughout the Midwest.

    o Determined objective of events from sales, marketing, customer, and cause perspectives; Prepared project plans and specifications; Identified sales driving opportunities; Authored entire event agenda for distribution throughout Midwestern region and beyond.
    o Sourced, hired, trained and managed freelance staff for every event; Ensured delivery of outstanding performance.
    o Orchestrated logistical/creative event elements with focus on internal/external needs assessment; vendor relations; site inspections; décor placement, talent management; trade-out sourcing, budget coordination and implementation.
    o Negotiated all contracts and services including food & beverage catering, audio-visual services, program support, and entertainment with a focus on cost savings and risk mitigation. Consistently performed within or under budget. Budgets range from 5-50k.
    o Handled all event marketing and advertising communications such as web postings, direct mail, in-store signage, social media, radio and print ads - always incorporated the company’s branding messages.
    o Assisted with the development of marketing plans/programs and recommendations for key accounts including branding strategies, value added programs, promotions, point of sales materials, and cause-media.
    o Attended staff and management weekly meetings to recap, brainstorm, and develop event concepts.
    o Created floor plans for events; Interacted with various C-Suite level store executives and principals.
    o Coordinated BEO orders for events; Worked directly with pertinent vendors/caterers


Off-site Event Management

On-site Special Events

Ordering / Purchasing

Ordering / Receiving



Ticket Management


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