Abigail Weekley

Administrative Assistant

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Work Experience
  • Administrative Assistant

    UF Health Proton Therapy Institute
    Apr. 2016 to Oct. 2016 (6 months)

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    Role & Tasks:

    • Assisted the Assistant Medical Director, two physicians, one ARNP, and the therapist team with administrative matters
    • Planned and scheduled travel arrangements
    • Completed registration for conferences
    • Put together travel folders for out-of-town conferences
    • Gathered and sent medical records to other treating physicians
    • Kept log of physician leave time and budget in Microsoft Excel
    • Kept track of expiration dates and updated licenses and memberships
    • Scheduled and booked appointments in Mosaiq calendars
    • Looked up patient data in EPIC
    • Sent out weekly report of Physician coverage
    • Updated Physician Patient Load report and spreadsheet weekly
    • Managed email inbox daily using Microsoft Outlook

  • Legal Document Specialist

    Williams Lea TAG
    Nov. 2015 to Feb. 2016 (3 months)

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    Role & Tasks:

    • Used extensive training in Microsoft Word and Excel to assist four law firms with the processing of their legal documentation
    • Converted legal documents from PDF to Word format
    • Input handwritten revisions from attorneys into legal documents using Microsoft Word
    • Formatted and quality checked all projects assigned
    • Corresponded with attorneys and set deadlines for projects requested

  • Corporate Administrative Assistant

    Williams Lea TAG
    Nov. 2015 to Feb. 2016 (3 months)

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    Role & Tasks:

    • Assisted CEO of Williams Lea TAG in administrative needs
    • Completed RBE expense reports for corporate executives of Williams Lea
    • Completed MMC Spreadsheet weekly updates of all fifty-nine Williams Lea offices
    • Compared and allocated FedEx expenses for Williams Lea offices
    • Provided back-up front-desk receptionist administrative work

  • Purchasing Operations Assistant

    Williams Lea TAG
    Jul. 2015 to Nov. 2015 (4 months)

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    Role & Tasks:

    • Assisted the Purchasing Director and other members of the purchasing department at Cleary, Gottlieb, Steen & Hamilton (located in New York, NY) with all purchasing matters for the firm
    • Processed invoices and purchase orders
    • Processed American Express expenses in Necho/Chrome River
    • Took minutes for Monday morning meetings
    • Managed expense reports in Microsoft Excel
    • Was promoted to Legal Document Specialist and Corporate Administrative Assistant due to company needs

Education
  • Legal Studies
    Bradford SchoolPittsburgh, PA, US
    Aug. 2010 to Dec. 2011

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    Associate Degree • GPA: 3.95

Skills

Accounting / Bookkeeping

Budgeting

Conflict Resolution

Recruiting / hiring

Customer Service

Social Media

Writing

Microsoft Office

Languages
English Fluent
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