Required Years of Experience
4 years
Job Details
Job Title: Beverage Inventory & Purchasing Coordinator
Position Summary
The Beverage Inventory & Purchasing Coordinator is responsible for ordering, receiving, organizing, and maintaining all beverage inventory. This role ensures accurate tracking of inventory levels, proper physical handling of products, and timely reconciliation of vendor invoices to support operational efficiency and cost control.
Key Responsibilities
Ordering & Purchasing
- Place beverage orders (alcoholic and non-alcoholic) based on par levels, sales trends, and operational needs
- Maintain strong relationships with vendors and distributors
- Monitor pricing, availability, and product substitutions
Inventory Management
- Receive and verify all beverage deliveries against purchase orders and invoices
- Physically move, organize, and store inventory (including kegs, cases, and supplies) in designated storage areas
- Maintain clean, organized, and compliant storage areas (coolers, cellars, dry storage)
- Conduct regular inventory counts (weekly/monthly) and investigate variances
Invoice Processing & Reconciliation
- Accurately record all invoices in the accounting or inventory system
- Reconcile deliveries to invoices and purchase orders, identifying discrepancies in quantity, pricing, or product
- Partner with accounting to ensure timely and accurate month-end close support
Controls & Compliance
- Monitor inventory levels to minimize waste, breakage, and shrinkage
- Ensure proper rotation (FIFO) and product dating standards
- Maintain compliance with all local and state regulations related to beverage storage and handling
Qualifications
- 2+ years of experience in inventory management, purchasing, or restaurant/bar operations
- Strong attention to detail and organizational skills
- Ability to lift and move heavy items (up to 50+ lbs) regularly
- Proficiency in Excel and inventory/POS systems (e.g., Toast or similar)
- Basic understanding of accounting principles (invoices, accruals, reconciliations)
Key Competencies
- Accountability and ownership of inventory accuracy
- Strong communication and vendor management skills
- Problem-solving and discrepancy resolution
- Ability to work independently and in a fast-paced environment
Work Environment
- Combination of office work and hands-on physical activity in storage areas
- Requires standing, lifting, bending, and frequent movement of inventory
Compensation Details
Compensation: Salary (Based on Experience)
Required Skills
Inventory Control
Vendor Negotiation
Analytical Skills
Attention to Detail
Organizational Skills
Physical Stamina
Time Management
Compliance Awareness
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Part of Schulson Collective
Schulson Collective is a nationally recognized hospitality group founded by acclaimed chef and restaurateur Michael Schulson. Headquartered in Philadelphia, the Collective has redefined the restaurant landscape with a portfolio of award-winning concepts that marry culinary innovation, world-class hospitality, and visionary design.
With celebrated destinations including Double Knot, Harp & Crown, Sampan, Independence Beer Garden, DK Sushi, Dear Daphni, Pearl & Mary, Giuseppe & Sons, Alpen Rose, Prunella, and Bar Lesieur, the group has expanded its influence beyond Philadelphia with Double Knot Miami in Wynwood and Double Knot NYC in Manhattan. Each concept reflects a commitment to creating immersive guest experiences, blending chef-driven menus with bold design and impeccable service standards.
At Schulson Collective, team members join an environment that values craftsmanship, leadership, and career growth, making it one of the most sought-after hospitality groups for top culinary and service talent nationwide.
