Office Administrator

Administrative & Office Support

• Manage daily office operations and maintain organized filing systems (physical and digital)

• Answer phone calls, emails, and correspondence in a professional manner

• Maintain employee records and confidential documentation

• Schedule meetings and assist with internal communications

Payroll & HR Support

• Assist with timekeeping, payroll preparation, and tracking time adjustments

• Maintain employee onboarding paperwork and compliance documents

• Track training certifications and renewal deadlines

• Support management with hiring and scheduling coordination

Accounting & Financial Tasks

• Process invoices, vendor payments, and expense reports

• Reconcile receipts and assist with bookkeeping tasks

• Track inventory invoices and maintain vendor records

• Support monthly financial reporting preparation

Compliance & Reporting

• Ensure required labor law postings and certifications are up to date

• Maintain health, safety, and training documentation

• Assist with audits and regulatory compliance

Vendor & Supply Management

• Communicate with vendors regarding deliveries, billing discrepancies, and order confirmations

• Maintain office supply inventory and place orders as needed