Colette is the first-of-its-kind, members-only club for successful business leaders. The Club features beautifully appointed private offices, conference rooms, meeting spaces, event spaces and lounge areas. Coco’s is the members-only restaurant within Colette, located on the 37th Floor of the General Motors Building overlooking Central Park.
We are currently seeking a talented, highly experienced, passionate and self-driven Event Specialist to join our growing and busy team!
Job Responsibilities:
· Proactively reach out to brands and corporations that align with the high-end look and feel of Coco’s at Colette.
· Respond to event inquiries, adding notes on TripleSeat. Follow-up to create a booking.
· Create BEO for events, ensuring all details are included and updated accordingly.
· Act as event point person for assigned event to welcome the event host and ensure that they are happy with the setup, address any last-minute changes or requests and communicate changes with the FOH and BOH teams.
· Check-in with Coco’s team to ensure the guests were happy and address any complaints. Follow-up with the team regarding any feedback.
· Vendor outreach and coordination (AV requirements, florals, rentals, furniture, etc.)
· Review incoming details (whether by email or verbal communication) pertaining to events and update BEO’s accordingly.
· Brief FOH, BOH and assigned staff on any special instructions or ROS. Check-in with the kitchen prior to the event to confirm any timestamps on food, platters, and canapes.
· Act as event point person for assigned event regarding ambiance adjustment, including music and lighting in accordance with the BEO’s and the guest’s requests.
· Update the team on any newly confirmed or last-minute events, via email w/ BEO
· Work with the Colette team to source any additional furniture needed for the spaces and make necessary notes in the BEO.
· Coordinate with the Colette team for all IT needs, bookings of offices/huddle rooms for breakout rooms, linen/napkin needs, office material setup, ancillary space needs, etc.
· Continue to build relationships with existing Coco’s members who may host events, or who have previously hosted events.
· Host events to showcase the space and invite prospects in to see the space.
· Coordinate with the Director of Operations, Executive Chef and the Management team to plan and execute events.
· Manage all BEO’s for events and prepare all meeting notes/talking points for BEO meetings.
· All other duties as assigned/necessary.
General Requirements and Experience:
· 3-5+ years of experience in event operations or event sales
· Passion for the hospitality business
· Excellent communication and organizational skills
· Excellent interpersonal skills with members and employees
· Great knowledge of Microsoft Office (in particular, Excel and PowerPoint)
Schedule:
Monday through Friday
Weekends as needed
Work Location:
In person
