Staff Accountant

Who We Are:

Accounts Payable:

• Manage all accounts payable (A/P) processes
• Review, verify, and process vendor invoices, ensuring accurate coding, approvals, and timely payments via check, ACH, or wire.
• Process all vendor payments (check, ACH, or wire) and post payments to the general ledger.
• Post credit entries and reconcile vendor statements to AP Aging Detail
• Maintain and update the Vendor Database within the accounting platform ensuring all information is accurate and current. 
• Manage credit applications for new vendor accounts
• Collect W9’s for all Vendors
• Support audits and contribute to process improvements for greater efficiency and compliance.
• Collaborate with department managers and vendors to research and resolve discrepancies in invoice details and coding to ensure accurate financial records

Accounts Receivable: 

• Manage all accounts receivable (A/R) processes
• Generate and issue accurate invoices billed to the hotel for room charges, labor staffing, complimentary service, discounts, packages, house accounts, and credits
• Send invoices to the Hotel with supporting documentation
• Ensure all billing aligns with contracts, rate agreements, and supporting documentation.
• Review and verify billing details with relevant departments (e.g., Operations, Events, or HR) before submission.
• Track outstanding invoices, follow up on payments, and reconcile billed amounts against received payments.
• Maintain organized records of all issued invoices, supporting documentation, and related correspondence.
• Audit receipts daily, reconciling vouchers for breakfast & groups, reviewing comps, etc.

Income Auditing:

• Count and reconcile daily cash drops & cash tips at each restaurant’s onsite location, ensuring accuracy, completeness, and adherence to company cash-handling policies.    
• Verify cash totals against POS reports.  Identify and resolve discrepancies promptly, maintaining clear records for audit and reporting purposes.
• Prepare bank documentation and deliver cash deposits to the bank securely and promptly, maintaining accurate records for audit and reconciliation purposes.
• Conduct cash bank audits and change bills as needed
• Generate and distribute daily POS server reports for the management team and hotel, providing detailed summaries of sales, transactions, and server performance.
• Reconcile Daily Revenue Report in accounting software to POS server reports and distribute report to management team and hotel
• Manage Point-of-Sale (POS) system configuration to ensure all sales categories are accurately mapped to the correct General Ledger (GL) accounts.

Administration:

• Respond to voicemails regarding vendor communications 
• Organization of POS Checks and Accounting Department Supplies
• Update records and maintain proper filing systems
• Office administrative tasks as assigned by upper management
• Other general accounting and payroll tasks, as needed
• Support Accounting Manager & Director of Finance with administrative tasks as assigned related to Billing, Cost Controls, Inventory Accounting, and Revenue Recognition

Miscellaneous

• Excellent attention to detail.
• Ability to work 5 days a week on-site in an office setting.
• Strong written and spoken proficiency in English.
• Proficiency in GoogleWorkspace or Office365.
• Working knowledge of POS, including legacy systems (eg., Aloha Enterprise).
• Professional dress and presentation required.

Qualifications

• Proven experience in the restaurant, food and beverage, private club, country club, or catering industry.
• Must have experience with reconciling tips and gratuities.
• Strong knowledge of accounting principles, including General Ledger, Cost Controls, Inventory Accounting, and Revenue Recognition.
• Proficiency in financial Restaurant/Food and Beverage specific software systems (e.g.,MarginsEdge, M3, Shoebox, Craftable, Compeat, Cin7, etc.).
• Excellent attention to detail and organizational skills.
• Experience with system integrations and process automation.
• Knowledge of payroll processing and cash tip reporting.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills to collaborate with vendors, management, and cross-functional teams.
• Familiarity with local, state, and federal tax and reporting requirements.

Education

• Bachelor’s or Associates degree in Accounting or related discipline
• Minimum of 3 years of experience in accounts payable, accounts receivable, or related accounting roles.
• Minimum 3 years Management Experience in Food and Beverage.
• Computer proficiency and knowledge of POS required

Concrete Hospitality Group is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, 

color, age, religion, sex, sexual orientation, gender identity, genetic material, national origin, veteran or disability status.