HR Assistant

ABOUT THE COMPANY
Maxime’s is the newest opening from the club owner and entrepreneur Robin Birley; owner of prestigious private member’s clubs 5 Hertford Street and Oswald’s in London. 

Maxime’s is located on Madison Avenue, New York on the site of the former Westbury Hotel and will continue the long-established Birley tradition of providing exceptional experiences for our members and guests. 

Maxime’s mission is to deliver excellence in service standards and hospitality. Exhibiting passion for what we do within the values of who we are. Inward looking rather than outward projecting. A club of comfort and discretion where members’ needs are met with personality and humility. An environment of stimulating décor, celebrating outstanding food and extraordinary wine. Our members will feel that they are in a private house, being looked after with the utmost care and professionalism by friendly and attentive staff.   

POSITION SUMMARY

The HR Assistant provides administrative support to our HR department, administering and coordinating key day-to-day HR tasks and assisting with recruitment activities for Maxime’s and Birley Bakery.

ESSENTIAL DUTIES & RESPONSIBILITIES

The essential functions include, but are not limited to the following and may change or be adjusted at any time:

• Provides administrative support to the HR & Payroll Manager.
• Update details on the HRIS as required.
• Assist with onboarding the new employees.
• Assist with the administration of company benefits.
• Remain conversant with legislative updates specifically relating to payroll and benefits.
• Prepare HR letters including references, bank letters, etc.
• Special projects and reporting as required.
• Collaborate closely with the Finance team to deliver timely and accurate payroll reports, including regular updates and ad hoc reports as requested to support budgeting, forecasting, and audit processes.
• Assist the Recruitment Coordinator with updating job descriptions.
• Write and update job adverts.
• Post job adverts for hourly roles and screen applicants.
• Liaise with heads of department to arrange interviews and trails for hourly roles.
• Assist with arranging and hosting recruitment fairs.
• Cover in the absence of the Recruitment Coordinator
• Draft hourly offer letters.
• Maintain recruitment tracker of applicants and progress.
• Collaborate with the Group People team as required.

MINIMUM QUALIFICATIONS

• 2+ years of experience in administrative support to an HR department in the hospitality industry.
• Excellent written and verbal communication skills
• Excellent organizational skills
• Quickly forms and nurtures strong relationships with teammates and candidates.
• Exude warmth, positivity, and professionalism.
• General HR knowledge preferred.
• Bilingual, fluent in verbal, reading and written communication skills in English. Spanish is not required but highly desirable.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to be flexible with job demands and open-minded when asked to complete tasks.
• Ability to work onsite; this is not a remote position.

These physical requirements may be accomplished with or without reasonable accommodation.

EEO STATEMENT

Maxime’s is proud to be an Equal Opportunity Employer.  We do not discriminate on the basis race, color, creed, religion, gender (including gender identity and expression), sexual orientation, marital status, pregnancy, childbirth or related condition, sexual and reproductive health decisions, ancestry, national origin, citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, status as a victim of domestic violence, sexual violence, or stalking, or any other legally protected status.