We are looking for a hospitality professional who has an excellent industry track record and thrives in a fast-paced environment. As Events Coordinator, you must demonstrate tremendous attention to detail as well as an eagerness to develop client relationships. Additionally, you must possess superior customer relation skills, excellent communication skills, and an ability to self-manage and multitask under pressure. 

The Events Coordinator must be capable of working directly with and taking direction from the events and operations teams to achieve the common goal of guest satisfaction. The Events Coordinator must work with a warm, knowledgeable & noticeably appreciative demeanor. The role of the Private Events Coordinator is integral to the success of the KHG Events Department - you must show passion for providing extraordinary service and a desire to help out where needed.

For the summer season of 2025, the main goal of the KHG Event Coordinator will be establishing and leading the charge on events at The Racquet Lounge in Southampton and Hudson River Tennis Club in Tribeca. At the conclusion of the summer, there may be an opportunity to extend employment; however, it is not guaranteed.

JOB RESPONSIBILITIES

• Know about and defend the Kent Hospitality Group Brands.
• Have knowledge of ‘who’s who’ at Kent Hospitality Group.
• Maintain relationships with key clients & VIPs, ensuring proper team communication.
• Coordinate with guests and event departments with project planning & staff management
• Host KHG BEO meetings / email for all Events.
• Community Outreach - cold call and utilize connections to create new leads or revive previous relationships from past clients and local businesses. 
• Put forward ideas with regards to targeting potential customers, building relationships with clients VIP, and promoting new business.

THE RACQUET LOUNGE

• Act as the main point of contact for all Events at TRL for guests and prospective clients
• Liaising with the Management Team and Kitchen Team to ensure all departments are informed accordingly.
• Lead the charge on operational processes and systems to manage day-to-day activities. This includes event sales, customer service, inventory management, production, and logistics.
• Be on site for all events. 
• Coordinate staffing using employees or contractors to ensure coverage for each event.

LEADERSHIP RESPONSIBILITIES

• Implement company policies and protocols & maintain standards.
• Problem solve and address any issues in a timely manner.
• Ensure company policies and procedures are followed.
• Nurture positive working relationships with staff.
• Lead by & set a good example for staff
• Self Manage timelines to achieve goals & daily tasks.

CANDIDATE REQUIREMENTS

Prior experience as an event coordinator.

Skilled in project management.

Computer savvy: able to use adobe, excel, publisher, google drive.

Outstanding communication and negotiation ability.

Excellent organizational skills.

A knack for problem-solving.

Customer-service orientation.

A team player with leadership skills.

Must be able to take constructive criticism and work well in a team dynamic.

Experience working with Tripleseat is preferred.

Must be able to lift and carry at least 50 pounds.

Must be able to stand for long extended periods of time.

Must be comfortable with repetitive motions (such as walking, bending & standing).

Must have full schedule availability