About Us:
Llama Inn and Llama San, two of New York City’s most celebrated restaurants, are expanding! We’re thrilled to introduce Papa San, a Peruvian Izakaya opening in February 2025 at The Spiral building (34th Street & 10th Avenue). We are seeking a detail oriented and highly organized Operations Assistant to join our growing team.

Position: Operations Assistant
As an Operations Assistant, you will be a key player in supporting the Director of Operations in the financial, facilities, and HR functions of our dynamic restaurant. If you're a proactive problem solver with exceptional organizational skills, we’d love to hear from you!

Financial Responsibilities:

• Manage and review A/P invoices, ensuring timely uploads to accounting software
• Track weekly purchases and labor to make sure it aligns with budget projections
• Oversee financial reports, flagging any discrepancies in cost percentage
• Reconcile bank accounts for expenses & revenue
• Assist in monitoring and approving large purchases
• Generate ad hoc financial reports & analysis

Facilities Responsibilities:

• Schedule and track equipment maintenance & service contracts
• Coordinate and oversee equipment service calls and inspections in coordination with other manager departments
• Manage small repair projects onsite
• Become certified by FDNY (S-95) to troubleshoot a fire alarm control panel onsite

HR Responsibilities:

• Run weekly payroll through ADP with bookkeeping support
• Address employee inquiries related to HR & benefits
• Audit payroll & timekeeping systems (ADP & Toast)
• Oversee smooth onboarding for new hires
• Act as the point of contact for employee benefits

What We’re Looking For:

• Fulltime availability M-F
• Minimum 2 years of experience in an operations role within hospitality or a similar industry
• Strong communication & organizational skills
• Ability to multitask and collaborate with ownership & multiple departments
• Self-motivated & proactive problem solver
• Comfortable with basic accounting principles and working with bookkeeping firms

Benefits & Perks:

• Health, Dental & Vision Insurance (employee % covered)
• Paid Time Off
• 401k Plan (nonmatched)
• Commuter Benefits
• Dining Discounts
• PTO