Job Title: Administrative Assistant
Position Overview
The Hotel Chelsea is seeking a detail-oriented and organized Office Administrative Assistant to support the daily administrative operations of our Food & Beverage department. This role is essential in maintaining the efficiency of our office, ensuring seamless menu updates, managing inventory, and assisting with various administrative tasks to support the Director of Food & Beverage and overall restaurant operations.
Key ResponsibilitiesMenu & Reporting Tasks
- Print, update, and distribute restaurant menus as needed.
- Perform basic data entry and compile daily reports for F&B operations.
- Excel/Outlook Experience required
Inventory & Ordering
- Oversee office supply inventory and ordering to ensure all necessary materials are stocked.
- Conduct light inventory of Cost of Goods Sold (COGS) items and assist in tracking usage.
Training & Employee Support
- Print and prepare training materials for new hires and ongoing staff development.
- Assist the Director of F&B in updating and maintaining employee files.
- Edit and update training manuals and materials as required.
Administrative & Office Management
- Distribute weekly payroll checks and collect signatures for pickup.
- Organize office deliveries and maintain a clean, orderly workspace.
- Support the Director of F&B with miscellaneous administrative tasks as needed.
Qualifications & Skills
- Prior experience in an administrative role, preferably in the hospitality or restaurant industry.
- Strong attention to detail and ability to manage multiple tasks efficiently.
- Proficiency in Microsoft Office Suite (Excel, Word) and basic data entry software.
- Excellent organizational and communication skills.
- Ability to maintain confidentiality and professionalism when handling employee files and sensitive information.
- A proactive approach to problem-solving and a team-oriented mindset.
Schedule & Compensation
- Full-time position with competitive pay.
