Required Years of Experience
3 years
Job Details
Description of Role:
The Event Ops Manager works closely with clients once they've signed a contract to finalize all event deliverables and execute the event onsite. This partner serves as the primary liaison between event sales and F&B execution.
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Function as the primary point of contact for all confirmed event bookings and large reservations
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Oversee event set-up and service on-site. Liaise between members and on-site team leaders to ensure success of event from beginning to end.
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Manage and oversee furniture rental orders and other vendor deliverables
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Support Event Team in managing all member communications relating to events on a daily basis; reviewing and answering incoming inquiries, ensuring the highest quality experience for members is consistently delivered.
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Assist with the preparation of all proposals, contracts, and other event related materials.
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Ensure that pricing is appropriate and accurate on estimates and invoices.
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Arrange for and attend site visits, walk-throughs and tastings as needed.
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Make detailed BEOs and distribute them to all involved departments; Ensure information regarding event floor plans, external vendors, menus, and rental equipment requirements are communicated. Update forms as necessary.
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Maintains a strong working relationship with members/guests, vendors, and competitors.
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Assist in organizing and managing marketing folders, archives, members lists and databases as it pertains to the events department.
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Work closely with other Coordinators to improve best practices and processes, with focus on providing CORE: standards of service excellence
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At least 3+ years relevant experience in event management and coordination; fine dining restaurant experience preferred
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Strong event sales, operations and management skills with proven track record of organizing and executing events
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Highly engaged in the industry with strong network of contacts and relationships as well as knowledge of current trends in the Events world
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Strong Computer Skills; Microsoft Office Suite, Tripleseat, Prismm and Salesforce preferred
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Strong interpersonal and communication skills; ability to communicate with chefs, F&B team and members/guests in a fast-paced environment, maintaining a hospitable manner with professionalism and poise
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Familiarity with A/V equipment and media devices; ability to set up and/or trouble shoot
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Ability to multitask and prioritize time with a high sense of urgency for problem resolution
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Ability to handle stress and remain calm under pressure
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Ability to accommodate a flexible schedule with late nights and holidays
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Eager to grasp departmental, company, event details, and existing systems
Compensation Details
Compensation: Salary ($70,000.00)
Required Skills
Event Management
Client Relationship Management
Vendor Management
Communication Skills
Team Coordination
Attention to Detail
Proposal and Contract Preparation
Pricing Accuracy
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CORE: is…
A community of global visionaries and a collection of architecturally interesting spaces infused with art and culture activated by extraordinary food & beverage.
CORE: comprises of 110 seat restaurant, 60 seated terrace, a library and event space as well as four private dining rooms.
Our menu is Italian/Mediterranean driven, with a focus on offering well sourced, ethically farmed, fresh ingredients to create seasonally inspired menus prepared by our culinary team with Michelin Star experience.
CORE: offers you...
Attractive compensation, opportunities for growth and training throughout the organization, a strong culture of respect and inspired teamwork, a modern, inventive, and welcoming environment. All our partners are an integral part of passionately delivering extraordinary experiences to our members.
CORE: puts its partners (you) at the center of a vibrant CORE: partner community. We are always seeking to attract, nurture and develop talent. To learn more, please visit www.thecoreclub.com. We look forward to meeting you!
