Administrative Specialist
The Paramount Group
2744 West Roscoe Street, Chicago, IL 60618
The Paramount Group hiring Administrative Specialist in Chicago, IL

The Paramount Group hiring Administrative Specialist in Chicago, IL

The Paramount GroupMore Info

Full Time • Salary ($60k)
Expires: Feb 16, 2025

517 people viewed

Required Years of Experience

2 years


Job Details

Job Description: Accounting & Payroll Coordinator

Position Overview
We are seeking a detail-oriented and proactive Administrative Specialist to join our growing team. This role will involve managing daily accounting, payroll, and HR-related transactions, maintaining accurate records, and assisting with reporting tasks. The Administrative Specialist plays a vital part in ensuring the accuracy and efficiency of our operations.

Key Responsibilities

  • Accounting Tasks
    • Process daily customer payments.
    • Send daily and weekly customer invoices, along with monthly statements.
    • Generate daily, weekly, and monthly sales reports.
    • Maintain electronic records of guest receipts.
  • Payroll Tasks
    • Assist the Manager with weekly payroll processing.
  • Human Resources Tasks
    • Organize and maintain HR documents electronically.
    • Audit employee certifications and follow up on renewals.
    • Support the Manager with onboarding new hires.

Qualifications

  • Education: Associate or bachelor’s degree, or coursework in administration.
  • Experience: 2+ years in an administrative role, preferably in the hospitality industry (e.g., off-premise catering, restaurant).
  • Skills:
    • Proficient in QuickBooks (Desktop Version).
    • Expertise in Microsoft applications, especially Excel.
    • Familiarity with Paylocity, Toast POS, Tripleseat, and/or Caterease is a plus.
    • Bilingual in English and Spanish is preferred.
    • Strong attention to detail and accuracy.
    • Excellent organizational and time management skills.
    • Ability to identify and resolve discrepancies effectively.

Working Conditions

  • This is an office-based position (not remote).

 What We Offer

  • Competitive salary and a comprehensive benefits package.
  • Opportunities for professional growth and development.
  • A supportive and collaborative work environment.
  • Daily family meal included
  • Health insurance - medical, dental, vision, life, disability
  • 401K, FSA

Compensation Details

Compensation: Salary ($60,000.00)

Benefits & Perks: Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Commuter Benefits, Dining Discounts


Required Skills

Accounting

Payroll Processing

Record Keeping

Reporting

Electronic Document Management

Attention to Detail

Time Management

Problem Solving

quick Books

Microsoft Excel

Paylocity

Toast POS

Tripleseat

Caterease

Read more


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Part of The Paramount Group

The Paramount Group (TPG) is a hospitality and lifestyle brand family that's revolutionizing the service industry through personalized, innovative, and thoughtfully curated food experiences.

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