Il Mulino Prime - SoHo hiring Office Administrator in New York, NY

Il Mulino Prime - SoHoMore Info

Full Time • Hourly ($16.00 - $20.00)
Expired: Feb 2, 2025

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Required Years of Experience

2 years


Job Details

Il Mulino New York, a leader in fine dining and unparalleled customer service for over forty years, is seeking outstanding candidates with a commitment to excellence to join our growing team. We are seeking candidates able to work in Manhattan at our SoHo outpost, Il Mulino Prime. Destination outposts include Uptown/Madison Avenue, Long Island, Atlantic City, Sunny Isles Beach, Boca Raton, Orlando, and more. Home to the Trattoria Il Mulino and Il Mulino Prime brands. Il Mulino New York products are available for purchase from our online shop. Join our team in Manhattan at Il Mulino Prime in SoHo!

Submit your resume to join our team as Office Administrator.

Responsibilities include:

- Review mail, scan and send to appropriate department when needed

- Order and maintain office supplies

- Schedule meetings and appointments

- Organize the office layout and order stationery and equipment

- Organize office operations and procedures

- Coordinate with accounting to ensure all invoices and accounts are being updated.

- Ensure accurate and timely accounting and payroll processing

- Assist in the on-boarding process for new hires

- Address employees queries with management

- Plan in-house or off-site activities

- Invoice Processing

- Understanding and adhering to cash handling procedures

- Payroll preparation

- Assisting with communication to our vendors

- Keeping personnel files in compliance with company policies

- Answering phones, emails, and faxes as needed

- Attend manager meetings

- Provide general support to managers

 

Office Admin Daily Duties:

  1. Scan the DSR and save into the share drive.
  2. Enter daily Comps / Voids into Comp/Void Log in share drive
  3. Enter House Account charges into the House Account Log in share drive
  4. Cash Handling – Deposit Logs, Petty Cash Logs, Send required documentation to accounting department
  5. Daily Payroll - input hours and gratuity
  6. Invoice Processing – Enter invoices in Compeat and save in share drive
  7. Scan and save in share drive any manual checks cut; email copy to accounting department
  8. Coordinate R&M appointments
  9. Reservations
  10. Meet with restaurant managers
  11. Review restaurant voicemail
  12. Identify customer reviews among virtual platforms and pass along to managers so they can address accordingly

 

Office Admin Weekly Duties (Mondays):

  1. Scan and save in share drive Week Ending DSR
  2. Cash Handling -send to accounting department deposit log and cash receipts back up
  3. Payroll – send payroll to payroll department; includes payroll spreadsheet, Pixel timecard, timecard adjustment forms, employee tip sheet, employee meal opt out forms, PTO forms and termination forms

 

Office Admin EOM Duties (End of Month):

  1. Reconcile EOM Cash on hands
  2. Ensure all invoices for the month are entered in Compeat and saved in share drive. Review vendor aging in Compeat to identify any missing invoices
  3. Scan and save in share drive EOM DSR
  4. Scan and save in share drive EOM abstracts (consumption reports)

Compensation Details

Compensation: Hourly ($16.00 - $20.00)


Required Skills

Office Administration

Mail Management

Ordering and Maintaining Office Supplies

Scheduling Meetings and Appointments

Organizing Office Layout

Coordinating With Accounting

Accounting and Payroll Processing

On Boarding Process for New Hires

Employee Query Resolution

Event Planning

Invoice Processing

Cash Handling Procedures

Payroll Preparation

Vendor Communication

Personnel File Management

Phone, Email, and Fax Handling

Data entry and record keeping

Financial Reconciliation

Reviewing and Identifying Customer Feedback

Time Management

Problem Solving

Attention to Detail

Read more


View Job Description

Italian, Steakhouse

Upscale Casual

Part of Il Mulino New York

For over 40 years, Il Mulino New York has prepared authentic Abruzzese cuisine with unparalleled service. Zagat has rated Il Mulino New York as Manhattan’s No. 1 Italian restaurant for decades and has said the restaurant provides “one-of-a-kind” cuisine filled with delicious flavors, creating an “outstanding Italian classic” restaurant where “every dish is a masterpiece.” Il Mulino New York reflects the infectious enthusiasm and joy in bringing the Italian tradition of fine food and hospitality to your table. Simple, straightforward, wholesome and always fresh – it’s the Il Mulino New York tradition.

(212) 226-0020

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