Admin Assistant for Events
The Hospitality Department
1250 Broadway 36th Floor - #4099 New York City, NY 10001
The Hospitality Department hiring Admin Assistant for Events in New York, NY

The Hospitality Department hiring Admin Assistant for Events in New York, NY

The Hospitality DepartmentMore Info

Full Time • Salary ($60k - $70k)
Expires: Feb 17, 2025 • Closed: Feb 5, 2025

Sorry, this job closed on Feb 5, 2025. Below are other jobs that may be of interest to you.

Required Years of Experience

2 years


Job Details
Job Details

The Hospitality Department is looking for qualified candidates for a unique position in a dynamic role on the ground floor of our organization as we further our expansion in the fine dining sector. 

The applicant must also be comfortable with a number of platforms including Open Table, Canva, Indesign. TRIPLESEAT A MUST

This is a great opportunity to be part of an energetic, contemporary and diverse management team that emphasizes education and professional growth.  If you are passionate about hospitality and Food & Beverage this is a great opportunity to fulfill your professional ambitions.

Please note: This is not a sales position or someone who executes events.  This is for an individual who wants to take the next step in their career 

Responsibilities:

  • Support events department in managing all incoming event inquiries;
  • Correspond and maintain leads/inquiries from Tripleseat, and all/any other
    platforms and must ensure follow up on the same business day
  • Prepare, communicate; send BEOs relating to the event to ensure a
    smooth and efficient execution
  • Coordinate all administrative event details with client from inquiry to close
    including but not limited to negotiating, executing proposals, contracts,
    ensuring client payment in full, developing floor plans, rental orders, and
    post event follow-up.
  • Coordinate all logistical event details from planning to execution, including
    site inspections, tastings, vendor meetings, COI paperwork, and day-of
    onsite client contact.
  • Responsible for BEOs, Menus, Event Details, managing specific client event
    needs, event administrative paperwork, noting in reservation system, and
    keeping all information up to date for all departments. 
  • Conduct on-site visits with clients
  • Greet host/clients on site at the beginning of an event to ensure total client
    satisfaction and adjust last-minute requests.
  • Prepare documents needed for staff to review for weekly BEO meetings
  • Place orders for kosher meals, rental lists, floral, balloons etc.
  • Manage incoming event inquiries; must ensure follow up on the same
    business day. 
  • Executing proposals, contracts, ensuring client payment in full, developing
    floor plans, rental orders, and post event follow-up. Continuous
    communication with Events Director during this process to ensure success.
  • Must be flexible to work weekends and events as needed.
  • Menu card printing for all restaurant events. Ensure they are at each
    location for day of event. Send menu to Event Director and chef for approval
    before printing.
  • Coordinate with Events Director to ensure seamless execution of events. 
  • Follow proper time and attendance procedures.
  • Update event Deck menus in Canva or whatever program the company is
    using.
  • Actively update tripleseat menu items as they change. Make sure all
    restaurant information is up to date and accurate.
  • Support events department in managing all incoming event inquiries.
  • Correspond and maintain leads/inquiries from Tripleseat, and all/any other
    platforms and must ensure follow up on the same business day
  • Greet host/clients on site at the beginning of an event to ensure total client
    satisfaction and adjust last-minute requests.
  • Prepare documents needed for staff to review during BEO meetings
  • Due to the cyclical nature of the industry, Employees may be required to
    work varying schedules dependent on the business needs. Attendance to
    scheduled training sessions and meetings are required.
  • All employees are required to maintain standards of personal hygiene in
    accordance with company standards.

Qualifications:

  • Minimum of 2-year experience in special events and planning. Venue management experience is beneficial, but not required.
  • Experience communicating with clients and prospective clients via phone, e-mail, and face-to-face.
  • Experience coordinating small to large scale events.
  • Helpful: Bachelor’s Degree in hospitality/event management or other related fields 
  • Ability to handle significant seasonal volume while maintaining an overall sense of quality and consistency.
  • A strong understanding of Tripleseat, Canva, Indesign.
 

Compensation Details

Compensation: Salary ($60,000.00 - $70,000.00)

Benefits & Perks: Health Insurance, Dental Insurance, Paid Time Off, Potential Bonuses, Dining Discounts


Required Skills

Team Development and Training

Passion for hospitality

Customer Service

Food and Beverage Knowledge

Event Management

Guest Interaction and Satisfaction

Communication

Team leadership and motivation

Administrative Assistance

Proficient in Triple Seat

Read more


View Job Description

Open Jobs From The Hospitality Department


Retail Associate / Cashier
Full/Part Time • Hourly ($17.00 - $19.00) plus tips
Require min. 0-1 years of experience

Other jobs you might be interested in


Food and Beverage Coordinator
Recreation Bar
Full/Part Time • Hourly ($22.00 - $25.00)
Concrete Hospitality Group
New York, NY • Bar / Lounge
Overnight Produce Team Member (Clerk, Floor Service)
Whole Foods Market
Full/Part Time • Hourly ($17.00 - $21.20)
Whole Foods Market
Jersey City, NJ • Markets
Overnight Produce Team Member (Clerk, Floor Service) - Part Time
Whole Foods Market
Full/Part Time • Salary/Hourly (Based on Experience)
Whole Foods Market
Bound Brook, NJ • Specialty Grocer
Support Staff
Catria Cucina and Bar
Full/Part Time • Hourly ($11.00) plus tips
Concrete Hospitality Group
New York, NY • Upscale Casual
Receptionist
Coco's
Full/Part Time • Hourly ($30.00)
New York, NY • Fine Dining
Accounts Payable Specialist
Major Food Group - New York
Full Time • Salary ($65k - $75k)
Major Food Group
New York, NY • Restaurant Group
Support Staff
Pinch Chinese
Part Time • Hourly ($11.00) plus tips
New York, NY • Upscale Casual
Receptionist
Maxime's
Full Time • Hourly ($28.00 - $35.00)
Robin Birley Holdings
New York, NY • Private / Social Club
Office Administrator
Il Giglio Tribeca
Part Time • Hourly ($18.00 - $20.00)
New York, NY • Fine Dining

Corporate, Food Consulting, Restaurant Consulting, Other, Restaurant Group

Part of The Hospitality Department

We are the Hospitality Department. We thrive on creating memorable and incomparable experiences in hospitality—spanning the gamut of food service development, operations, consulting and strategy.

Previously operating separately as F. Becker Hospitality and Seasoned Hospitality respectively, Franklin Becker & Stephen Loffredo joined forces as the hospitality department following over two decades of collaboration on various projects.

We are a team of highly experienced, New York City-based operators in the restaurant and hotel industry. Our diverse backgrounds allow us to provide omni-channel solutions in the hospitality sector. These include concept development, management, and consulting for fine dining restaurants, quick serve & fast casual brands along with CPG (consumer product goods) derived from QSR / FCB. We provide solutions in real estate, hotels and entertainment.

Retail Associate / Cashier

Job is saved!

Click your avatar to
access saved jobs and applications