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Assistant Events Manager
The Hospitality Department
1250 Broadway 36th Floor - #4099 New York City, NY 10001
The Hospitality Department hiring Assistant Events Manager in New York, NY

The Hospitality Department hiring Assistant Events Manager in New York, NY

The Hospitality DepartmentMore Info

Full Time • Salary ($60k - $70k)
Expired: May 16, 2024

Sorry, this job expired on May 16, 2024. Below are other jobs that may be of interest to you.

Required Years of Experience

2 years


Job Details

The Hospitality Department is looking for qualified candidates for a unique position in a dynamic role on the ground floor of our organization as we further our expansion in the fine dining sector. 

The applicant must possess a passion for hospitality and mentorship in this operation.  A solid foundation for food and beverage, along with a drive to train and educate the team, while maintaining a fun work environment in this high-volume operation. The applicant must also be comfortable with a number of platforms including Open Table, Canva, Indesign. TRIPLESEAT A MUST

This is a great opportunity to be part of an energetic, contemporary and diverse management team that emphasizes education and professional growth.  If you are passionate about hospitality and Food & Beverage this is a great opportunity to fulfill your professional ambitions.

Responsibilities:

  • Promote and Sell event space and oversee booked event with operations.
  •  Maximize event revenue when determining menus, offering menu
    upgrades
  • Support events department in managing all incoming event inquiries;
  • Correspond and maintain leads/inquiries from Tripleseat, and all/any other
    platforms and must ensure follow up on the same business day
  • Prepare, communicate & send BEOs relating to the event to ensure a
    smooth and efficient execution
  • Coordinate all administrative event details with client from inquiry to close
    including but not limited to negotiating, executing proposals, contracts,
    ensuring client payment in full, developing floor plans, rental orders, and
    post event follow-up.
  • Coordinate all logistical event details from planning to execution, including
    site inspections, tastings, vendor meetings, COI paperwork, and day-of
    onsite client contact.
  • Responsible for BEOs, Menus, Event Details, managing specific client event
    needs, event administrative paperwork, noting in reservation system, and
    keeping all information up to date for all departments. 
  • Conduct on-site visits with clients
  • Greet host/clients on site at the beginning of an event to ensure total client
    satisfaction and adjust last-minute requests.
  • Prepare documents needed for staff to review for weekly BEO meetings
  • Place orders for kosher meals, rental lists, floral, balloons etc.
  • Manage incoming event inquiries; must ensure follow up on the same
    business day. 
  • Executing proposals, contracts, ensuring client payment in full, developing
    floor plans, rental orders, and post event follow-up. Continuous
    communication with Events Director during this process to ensure success.
  • Must be flexible to work weekends and events as needed.
  • Menu card printing for all restaurant events. Ensure they are at each
    location for day of event. Send menu to Event Director and chef for approval
    before printing.
  • Coordinate with Events Director to ensure seamless execution of events. 
  • Follow proper time and attendance procedures.
  • Update event Deck menus in Canva or whatever program the company is
    using.
  • Actively update tripleseat menu items as they change. Make sure all
    restaurant information is up to date and accurate.
  • Support events department in managing all incoming event inquiries.
  • Correspond and maintain leads/inquiries from Tripleseat, and all/any other
    platforms and must ensure follow up on the same business day
  • Greet host/clients on site at the beginning of an event to ensure total client
    satisfaction and adjust last-minute requests.
  • Prepare documents needed for staff to review during BEO meetings
  • Due to the cyclical nature of the industry, Employees may be required to
    work varying schedules dependent on the business needs. Attendance to
    scheduled training sessions and meetings are required.
  • All employees are required to maintain standards of personal hygiene in
    accordance with company standards.

Qualifications:

  • Minimum of 2-year experience in special events and planning. Venue management experience is beneficial, but not required.
  • Experience communicating with clients and prospective clients via phone, e-mail, and face-to-face.
  • Experience coordinating small to large scale events.
  • Helpful: Bachelor’s Degree in hospitality/event management or other related fields 
  • Proven work experience as a Assistant Events Manager or similar role
  • Ability to handle significant seasonal volume while maintaining an overall sense of quality and consistency.
  • A strong understanding of Tripleseat, Canva, Indesign.

Compensation Details

Compensation: Salary ($60,000.00 - $70,000.00)

Benefits & Perks: Health Insurance, Dental Insurance, Paid Time Off, Potential Bonuses, Dining Discounts


Required Skills

Team Development and Training

Passion for hospitality

Wine Service

Mentorship

Customer Service

Food and Beverage Knowledge

Training and Education

Conflict Resolution

Maintaining a Fun Work Environment

Food Safety Knowledge

Experience With Open Table

Experience With Tripleseat

High Volume Service

Experience With Canva

Scheduling

Experience With Indesign

Service Procedures

Fine Dining Service

Event Revenue Maximization

Communication

Client Communication

Can Lift Up to 50 Lbs

Menu Planning

Venue Management

Event Coordination

Bachelor’s Degree in Hospitality/Event Management or Related Field

Experience as an Assistant Events Manager

Ability to Handle High Volume Operations

Strong Organizational Skills

Excellent Communication Skills

Read more


View Job Description

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Part of The Hospitality Department

We are the Hospitality Department. We thrive on creating memorable and incomparable experiences in hospitality—spanning the gamut of food service development, operations, consulting and strategy.

Previously operating separately as F. Becker Hospitality and Seasoned Hospitality respectively, Franklin Becker & Stephen Loffredo joined forces as the hospitality department following over two decades of collaboration on various projects.

We are a team of highly experienced, New York City-based operators in the restaurant and hotel industry. Our diverse backgrounds allow us to provide omni-channel solutions in the hospitality sector. These include concept development, management, and consulting for fine dining restaurants, quick serve & fast casual brands along with CPG (consumer product goods) derived from QSR / FCB. We provide solutions in real estate, hotels and entertainment.

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