The Private Events Manager is responsible for overseeing particular tasks related to the event planning process. Their responsibilities include meeting with vendors to help with set-up, collecting (pre-agreed upon) supplies and decorations, and working with staff to ensure the completion of a successful event.

The ideal candidate will have excellent organizational, planning and time management skills. Ability to handle multiple projects simultaneously and is comfortable and successful in a fast-paced, high-volume environment. Candidate must have at least 2-3 years of experience in events, banquets or food and beverage operations.

ESSENTIAL FUNCTIONS AND BASIC DUTIES:

• Assists the Private Events Director in all aspects of the administration of the Events Department.
• Manages the banquet event function sheets to ensure all food & beverage details are correct and communicated properly with all direct departments related to the function for a smooth and efficient event.
• Greets host/clients on site at the beginning of an event to ensure client is content and adjust last minute details.
• Assists with managing the day-to-day duties of the Events Department.
• Updates menus, information packets and floor plans.
• Makes sure private event spaces are set up properly.
• Identifies the client’s requirements and expectations for each event.
• Liaises with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.
• Manages all event set-up, tear down, and follow-up processes.
• Books entertainers, photographers, and schedules speakers.
• Conducts final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Assess an event’s overall success and submit findings.
• Maintains good communication with all departments.
• Certifies work environment is clean and up to Company standards.
• Ability to work nights, weekends, holidays, and a variable schedule, per business needs.
• Performs other job-related duties as assigned.

Education: High school diploma required. Bachelor’s degree preferred.
Experience Required: A minimum of two years’ experience in events, banquets or food and beverage operations. High volume, fine dining/luxury experience preferred.
Licenses or Certificates:  Ability to obtain and/or maintain any government required licenses, certificates or permits.
Grooming: All employees must maintain a neat, clean and well-groomed appearance per Company standards.