Office Manager/Personal Assistant to CEO

• Schedule meetings and manage calendars
• Answer phone calls and emails and take messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Run errands as requested
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events and speaking engagements
• Draft correspondence such as emails and letters
• Acting as a liaison between employees and executive management
• Monitoring daily operations
• Overseeing hiring, training and managing staff
• Overseeing management, procurement, and ordering office materials
• Negotiating agreements with vendors/clients/partners
• Interface with clients and partners, manage company-wide communications
• Support the Director of Finance in maintaining an organized, highly detailed account of all invoices, receipts, and transactions
• Monitor petty cash receipts and documentation
• Spearhead processes in quickly and efficiently servicing clients, vendors, partners
• Distribute incoming mail and answering/delegating incoming inquiries
• Manages the daily operational procedures
• Willingness to work hard and get better fast.
• Willingness to do whatever it takes to build and maintain a positive, professional staff culture.
• Professional demeanor