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Events Coordinator
Catering By Michaels
6203 Park Avenue, Morton Grove, IL, United States
Catering By Michaels hiring Events Coordinator in Morton Grove, IL

Catering By Michaels hiring Events Coordinator in Morton Grove, IL

Catering By MichaelsMore Info

Full Time • Salary (40,000)
Expired: Dec 13, 2019

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Requirements

1 year


Job Details

EVENT PRODUCER

Catering by Michaels has developed a reputation of being the leading innovator in the special event catering industry in the Chicago area. Combining excellence in service with creative presentation, contemporary menus and a staff that is second to none, Catering by Michaels offers unique menu options, from plated dinners to spectacular cocktail receptions and interactive themed stations. Catering by Michaels possesses the ability to transform even the most challenging locations into amazing event spaces, and is a preferred caterer at the most sought-after venues throughout the Chicago area.

 

The Event Producer is an integral part of the Sales Team at Catering by Michaels, providing event and administrative support to multiple Event Coordinators from the time an event is proposed through to the execution. You must attend events on your own time as a method of training. This position is designed to lead to an Event Coordinator position; you will be responsible for training your replacement.

SPECIFIC RESPONSIBILITIES:

EVENT PREPARATION 

  • Create and revise contracts, proposals and menus as requested by the Event Coordinator, ensuring accurate pricing in all outgoing proposals
  • Address client needs after an event is booked, ensuring detailed communication of client needs to the Event Coordinator
  • Order, revise and check accuracy of staffing, equipment, linen, dcor, entertainment and other specialty rentals and food items
  • Work with client to create detailed floor and linen plans based on their final guest count.
  • Communicate with event venues to coordinate event logistics, maintaining positive relationships between Catering by Michaels and event locations
  • Disseminate pertinent event information to the Operations Department, Kitchen and Event Staff in a timely fashion
  • Track all event paperwork such as signed contracts, BEO's, personnel agreements and china release forms, as well as client deposits and payments
  • Coordinate and execute all aspects of a Tasting, including booking staff, equipment and linen rentals, and sending the tasting menu to the Kitchen and Operations Department

EVENT EXECUTION

  • Serve as a liaison between the client and event staff, ensuring the event is executed in a way that exceeds client expectations
  • Instill confidence in the client by handling any questions, concerns, or problems that may arise
  • Uphold a positive attitude and professional manner while working with clients and guests, building a lasting, working relationship with clients and vendors
  • Attend events as a form of continuing education both in a Coordinator and Server capacity

ADMINISTRATIVE 

  • Reconcile all invoices and statements after a party is completed, verifying that all equipment, linen and sub-contracted services have been billed and charged for correctly
  • Maintain accuracy of event records, including entering client information into Caterease, and scanning and filing both rejected and completed proposals
  • Create sample menu packages for Event Coordinators to send to prospective clients
  • Track proposals and events in appropriate calendars, ensuring Coordinators follow-up with prospective clients  

 

QUALIFICATIONS:

CANDIDATE PROFILE

  • MUST thrive on consistently exceeding guest expectations and have an uncompromising approach to service and follow through 
  • MUST demonstrate a passion for the hospitality industry
  • MUST be able to work a flexible schedule including days, nights, weekends and holidays
  • MUST have a very professional image and demeanor
  • MUST be able to manage a high level of files, operate high end events and actively pursue the rebooking of events

THE IDEAL CANDIDATE

  • Has the ability to be part of a team by working closely with the operations and culinary departments to maximize revenues
  • Has the ability to manage a large number of events and leads in a fast-paced atmosphere while also up selling food and beverage to every event
  • Has the ability to actively solicit new business and close the deal
  • Has operational experience with Caterease

Compensation details

Full benefits including health, dental, vision, 401k and paid vacation


Required Skills

Customer Service

Hospitality / Management Degree

Microsoft Office

Vendor Management

Writing


View Job Description

American, Asian, Breakfast / Brunch, Desserts, International / Fusion, Salads / Sandwiches / Soups, Israeli, Mexican, Sushi

Corporate Catering, Event Catering

Catering by Michaels is a full-service special event catering company in Chicago. We are fiercely committed to delivering uncompromised quality, impressive presentation, and attention to even the smallest of details. We believe that catering is more than just food on a plate; it's about building a relationship with each of our clients, understanding their personal style, and delivering an unforgettable experience for them and their guests.

Many of our employees have spent their entire careers working at Catering by Michaels, which speaks volumes to who we are as a company. Our team's culinary expertise, creativity and dedication are what drives our company forward and makes it an exceptionally fun and rewarding place to work.